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exhibition planning

A good preparation is the key to success

From the setting up to the dismantling of your exhibition stand, to the time and staff planning, all the way up to your on-site events: The conception, realization and coordination of a convincing and a successful exhibition presence is a complex task.

In order to make your preparations as easy as possible, we will provide all of the important information and services as well as guidelines for the trade show organization here - so that everything runs according to plan.

Our Services for your planning

Service A-Z

"Anytime, anywhere" - the new digital industry platform.

Discover the digital event platform of BUS2BUS - the BUS2BUS plus Online Platform

The BUS2BUS plus Online Platform offers you all the building blocks for all-round successful event participation and ensures that you can digitally exchange ideas and network with the right industry experts, decision-makers and customers, regardless of location and time.

Your advantages at a glance:

  • Take advantage of our diverse features for maximum exposure to your target audience. Present your innovations, products and your own exciting industry content to an interested international audience.
  • Expand your network easily and build new business relationships by networking with new contacts, generating leads and driving your business forward.
  • Get inspired by new digital formats while engaging in direct exchange with experts and participants.

The presence on the BUS2BUS plus online platform is part of the Media Package and thus already included in the stand registration. For more information click here.

Capital Catering GmbH will gladly provide catering for your guests, your exhibition stand or your stand party. Browse through the webshop and place your order easily.

Capital Catering GmbH:
Phone: +49 (0)30 3038 2993

Capital Catering Webshop

You will find an ATM at the Entrance of BUS2BUS.

Cloakroom / Luggage storage facilities are located at the Entrance.

The exhibitor passes entitle holders to access the exhibition grounds before, during and after the event. Persons who will also be on site during the event therefore do not require an additional set-up and dismantling pass.

The free codes for redemption in the Online Ticketshop are available in good time before the event. Please note the number of exhibitor passes already included in your stand registration. This can be found in your confirmation of order. Any additional exhibitor passes required are subject to a charge and can be ordered in the Exhibitor Shop (Services > Tickets and Parking Space > Exhibitor Passes) (available as of the 4th quarter 2023).

Please consider: The Exhibitor passes are personalized and are not transferable.

Your exhibitor pass must be scanned by our staff on the doors whenever you enter or leave the exhibition grounds.

The Exhibitor Service Center is located at the exhibition grounds. It provides you with the opportunity to order all the services relating to your participation in the trade show at short notice if required.

It would be greatly appreciated if you could place all your orders in good time and in advance at the Exhibitor Shop (available as of the 4th quarter 2023).

All of our services can be found online in our Exhibitor-Shop. The webshop is your ordering platform for all products and services you will need for your trade show participation: for everything from floral decorations, additional tickets, security and parking places to cleaning, communication and stand equipment.

We would be happy to welcome you again at our Future Night. The evening event takes place on April 24, 2024 and is accessible with a separate ticket. For more information click here.

With the lead scanning app, you can capture the data of your trade show visitors with just one click. The data is immediately available online for further processing. After you have collected all the data on your leads at the event, that data can then be used to your advantage in the follow-up.

The app download can be used as often as you like, allowing all employees at your booth to use the Lead Scanning App. The app is available for iOS and Android.

Please note: Use of the lead scanning service is limited to those trade visitors’, who give permission to scan their ticket.

This service can be booked via the Exhibitor Shop (Services > Communication > Lead Scanning App) (available as of the 4th quarter 2023).

One-time service fee for BUS2BUS 2022: 149,00 EUR (plus VAT)

Concierge, Passage Hall 16/17,
Telefon +49 (0)30 3038-1785

BUS2BUS offers you numerous opportunities to let your company stand out from its competitors and achieve the greatest possible advertising impact.

In addition to the Media Package you can also take advantage of a range of presentation and communication offers. For example, you can invite your customers and thus help to make BUS2BUS a success, use the press and your network to raise awareness about your company and your products, or present your company in a time slot in the very sought-after Future Forum.

You can find all the information here.

On occasion, legal disputes arise at trade shows, either between exhibitors among themselves or between third parties and the exhibitors.

The brochure is intended to give you a few general indications of how you could forearm yourself, in preparing for a tradeshow, against any emerging legal conflicts, while it also sets out the options available to you if such legal disputes arise in the course of the tradeshow.

Patents, Trademarks & more

All important information regarding set-up and dismantling can be found here.

Here we have compiled the most important dates, details and contacts for the smooth assembly and disassembly of your BUS2BUS trade show stand.
To make sure your preparations run smoothly, we recommend:

  • timely submission of stand construction details for official approval / at least 6 weeks before the beginning of the construction period
  • timely submission of your orders in adherence with indicated deadlines
  • adherence to the traffic guide (tba) regarding entering the fairgrounds during the construction period, as well as during the show

Taxi-Call :

  • Funk Taxi Berlin, Phone: +49 30 261026
  • Taxi-Ruf City Funk, Phone: +49 30 210202
  • Würfelfunk, Phone: +49 30 210101

All information about your arrival and departure as well as your stay in Berlin is available here.

Invite your business partners and customers for a free trade show visit and to your stand with our ticket vouchers. You can find all the info here.

At BUS2BUS, a free basic WiFi will be available for all participants.

Exhibitors have the possibility to order high-speed W-LAN for their booth via the Exhibitor-Shop (Services > Installations > WiFi) (available as of the 4th quarter 2023).



You have any questions? We will be happy to assist you!