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Exhibition Planning

Good preparation is the key to success.


From the setting up to the dismantling of your exhibition stand, to the time and staff planning, all the way up to your on-site events: The conception, realization and coordination of a convincing of a successful exhibition presence is a complex task.

In order to make your preparations as easy as possible, we have provided all of the important information and services below as well as rules for the fair organization for you - so that everything runs according to plan.

BUS2BUS 2019

  • Event Duration:
    Tuesday, 19 March –
    Thursday, 21 March 2019
  • Opening hours for visitors
    Tuesday & Wednesday | 10 a.m. – 5 p.m.
    Thursday | 10 a.m. - 4 p.m.
  • Opening hours for exhibitors
    Tuesday & Wednesday | 9 a.m.– 6 p.m.
    Thursday | 9 a.m. - 5 p.m.
  • Set-up
    16 – 18 March 2019 | 7 a.m. – 10 p.m.
  • Dismantling
    22 – 23 March 2019 | 7 a.m. – 10 p.m.
  • Submission of stand construction details for official approval
    at least 6 weeks before the beginning of the construction period

Service A-Z

Berlin ExpoCenter City
Entrance hall 26
Messedamm 22
14055 Berlin
Germany

  • S-Bahn rail: Line S3 and S9 to S-Bahn station ”MesseSüd“;
    Shuttle bus from the S-Bahn station to Hall 26 entrance
  • Paid parking, access via Jafféstraße – Gate 25

We recommend arrival via public transport.

Exhibition Grounds (PDF, 241.5 kB)

Cloakroom / Luggage storage facilities
Entrance hall 26

Exhibitors who offer visitors something tasty will keep them at the stand longer.

For example, you can offer gastronomic specialties of your region. You are not allowed to sell food or beverages, however. By the way, our subsidiary, Capital Catering, can help you with all questions regarding the gastronomical well-being of your guests: www.capital-catering.com

Contact: projekte@capital-catering.de

We wish to indicate to our exhibitors that Messe Berlin either produces its catalogs itself or awards exclusive contracts for the production and marketing of such catalogs.

Any publishing firms we work with will introduce themselves to the exhibitors as the exclusive catalog publisher for Messe Berlin or the respective fair project.

For BUS2BUS the exclusive partner is: NEUREUTER FAIR MEDIA
in collaboration with: Editorial Team Virtual Market Place®

Once exhibitors have been admitted to a fair, their basic entry in the official catalog is assured. Furthermore, all exhibitors will be contacted by the editorial team of Virtual Market Place and NEUREUTER FAIR MEDIA so that they may complete their entries in the printed catalog and the online index should they so desire.

Please feel free to contact us at any time should you receive a proposal and have doubts as regards the party submitting such proposal. If you have already signed an agreement with an external offeror in the erroneous assumption that this company is connected in any way to our official index of exhibitors, we urgently recommend that you contact an attorney prior to expiry of the period for revoking and/or voiding such contracts.

When do you have to arrive? Where precisely should you arrive? What do you need to know when you get there? Find all the important times, locations and service & ticket information below.

In order to facilitate coordination of the events and organizational matters, we would appreciate it if you would register all events that are to be held at your stand with the fair’s management.

Register an event

In this context, please also note that you will require GEMA licence (German society for musical performing and mechanical reproduction rights) if you wish to play copyrighted music in public.

GEMA
Keithstrasse 7
10787 Berlin

Postfach 30 34 30
10728 Berlin

T: +49 30 21292 598
F: +49 30 21292 795
bd-b@gema.de

Don’t waste any time with being lost.
Take a look at the exhibition grounds (PDF, 241.5 kB) to get an overview of the occupied hall to find your way around.

The Exhibitor Service Center can be found trade show management office.

It provides you with the opportunity to order all the services relating to your participation in the trade fairat short notice if required.

It would be greatly appreciated if you could place all your orders in good time and in advance at the BECO webshop.

The big party takes place on Tuesday March 19, 2019 in Marshall House on the exhibition grounds.
Exhibitors and congress participants use this great opportunity to network with interesting guests while enjoying a buffet, live music and cool drinks.

The BUS2BUS-Team has reserved a limited number of hotel rooms in centrally located hotels at very attractive rates as well as easy access to the public transportation system.

Hotel selection

Concierge, Passage Hall 16/17,
Telefon +49 (0)30 3038-1785

BUS2BUS offers a wide range of marketing and sponsoring opportunities that will reach out to the participants.

Find out more!

On occasion, legal disputes arise at trade shows, either between exhibitors among themselves or between third parties and the exhibitors.

The brochure is intended to give you a few general indications of how you could forearm yourself, in preparing for a tradeshow, against any emerging legal conflicts, while it also sets out the options available to you if such legal disputes arise in the course of the tradeshow.

Patents, Trademarks & more

All of our services can be found online in our webshop – Berlin ExpoCenter online (BECO). The webshop is your ordering platform for all products and services you will need for your trade show participation: for everything from floral decorations, additional tickets, security and parking places to cleaning, communication and stand equipment.

Here we have compiled the most important dates, details and contacts for the smooth assembly and disassembly of your BUS2BUS trade show stand.
To make sure your preparations run smoothly, we recommend:

  • timely submission of stand construction details for official approval / at least 6 weeks before the beginning of the construction period
  • timely submission of your orders in adherence with indicated deadlines
  • adherence to the traffic guide regarding entering the fairgrounds during the construction period, as well as during the show

The success of your participation at BUS2BUS depends to a great extent on how well you present your company, your brands and your products. How will you attract attention most effectively to your stand? One key component of the right marketing mix is reaching the right target audience both before and during the exhibition, to set yourself apart from your competitors.

Let yourself be inspired by different sponsorship and advertising possibilities. Klick!

Taxi-Call :

  • Funk Taxi Berlin, Phone: +49 30 261026
  • Taxi-Ruf City Funk, Phone: +49 30 210202
  • Würfelfunk, Phone: +49 30 210101

The Virtual Market Place® is the official online exhibitor and product search engine of BUS2BUS.

It provides detailed online entries with company and product information all year round and helps you prepare for and follow-up on your trade show visit.

Good to know: The Virtual Market Place® can flexibly adapt to different screen sizes and can be used as easily on a tablet or a smartphone.

Invite your business partners and customers for a free trade show visit and to your stand with our ticket vouchers. Your advantage as an exhibitor: The first 20 redeemed coupon codes are free of charge, a charge of 15 Euros including VAT per coupon code will be applied as of the 21st redeemed voucher code.

Order now!

Stand construction & Regulations

Entry & Access

Construction inspection will be carried out on 18 March 2019 by the technical department. Please note that all construction work on stands should be completed by this date.

  • Construction until 3.00 p.m. only decorative residual work without use of machines will be allowed on the own stand space. Please keep the hall aisles free and remove lifting devicesas well as empties inside and outside the stand by 3.00 p.m.
  • Decoration until 22.00 hrs only on your own stand.




Our hall inspectors will be happy to help you with any questions you may have. Please see the hall inspectors plan for telephone numbers for your hall: hall inspectors

Protect your exhibits, stand equipment and personal items from theft. On our webshop you can find information about insuring exhibits & stand equipment as well as ordering additional security personnel – see the category “Personnel, Stand Services and Catering”.

The insurance of your stand is not included in the price of stand space.

Independent of the general supervision provided, we recommend that you arrange security for your stand to ensure that it are protected as the hall supervision service does not accept liability for any claims. In this context, please note that valuable objects should be protected, particularly during the setting up and dismantling phases.

Stand security services can be ordered at the webshop. In accordance with Item 2.5 “Surveillance” of our Technical Guidelines stand guards may only be provided by the security company contracted by Messe Berlin.

Your contact for stand construction:

MB Capital Services GmbH
complete stand construction + individual stand construction
T: +49 (0)30 / 3069 6951
booth@bus2busberlin.com

Your contact for fair technical services:

Ulrike Janitschke
T: +49 (0)30 / 3038 4027
janitschke@messe-berlin.de

Click onto the following overview for detailed technical information on all exhibition halls:
Technical hall information (Flyer)
Technical hall information

Please make absolutely sure to comply with our Technical Guidelines when designing and constructing your stand.

Cloakroom / Luggage storage facilities are located in Hall 26 Entrance.

Exhibitor passes entitle holders to access the exhibition halls during the opening hours for exhibitors. In order to simplify admittance checks we would appreciate your wearing your exhibitor pass in such a way that it is clearly visible. Your exhibitor pass must be scanned by our staff on the doors whenever you enter or leave the exhibition grounds.

The exhibitor passes can be ordered soon. Please note the number of exhibitor passes already included in your stand registration. This can be found in your confirmation of order. The sum of the free passes must not exceed your allotted amount.

Additional exhibitor passes can be ordered online.

If you like to have a parking spot on site, you have the opportunity to purchase a parking voucher on our webshop.

Please note that the parking vouchers are not valid during setup- and dismantling times but just for the duration of the BUS2BUS.

Pay-parking is also available in the immediate proximity of the BUS2BUS outdoor area. The number of parking spots is limited.

The setup period runs from 16 – 18 March 2019, 7 - 10.00 p.m. daily. On the last assembly day, 18 March, we request that you/your stand builder remove all construction materials and waste from the hall aisles by 3 p.m. The aisles will then be cleaned up and carpeting will be laid down.

The dismantling runs from 22 –23 March 2019, 7 - 10.00 p.m. daily. In the interests of our visitors, we would like to once again point out that disassembly is not allowed to begin before 4 p.m. on 21 March. Violations of this rule (#2, "Stand personnel") will result in a fine being levied upon the exhibitor. Furthermore, we reserve the right to exclude any company which violates this rule from being an exhibitor the following year.

Construction and dismantling passes are valid during the entire construction and dismantling phase from 7 a.m. to 10 p.m.

The construction and dismantling pass will be available electronically this year.

Approx. 3-4 weeks before the start of the event the electronic construction and dismantling passes will be at your disposal. If necessary, please distribute this to construction assistants and forwarding agents.

Please use the following label:

  • Exhibitor/Company
  • Hall/Stand
    c/o Messegelände Messe Berlin GmbH / BUS2BUS
    Messedamm 22
    14055 Berlin, Germany
  • Phone number (the responsible person at exhibition)

Please make sure there is somebody available at your booth at exhibition for receive. The fair management can neither accept a delivery nor store it.

Detailed information about the entrances and deposit regulations - during both the setup and dismantling phases as well as during the duration of the trade show - will be available in our Traffic Guide.

Please forward the guide to your stand builders, co-exhibitors and suppliers. Please also note that all vehicle occupants are required to have valid badges in order to enter the Exhibition Grounds. Vehicle occupants without proper identification will be sent to the ticket office to purchase a ticket.

Download: Traffic Guide (PDF, 89.5 kB)

Forwarding companies:

Schenker Deutschland AG
T: +49 (0) 30 - 301 2995 420
F: +49 (0) 30 - 301 2995 429
fairs.berlin@dbschenker.com

or

Agility Fairs & Events GmbH
T: +49 (0) 30 - 3069 28 0
F: +49 (0) 30 – 3069 28 49
expoberlin@agility.com

YOUR EXHIBITOR PASSES IN THE EXHIBITOR TICKET SHOP


In the exhibitor ticket shop you can easily order your exhibitor passes and register the necessary coworkers directly.

Here are the most important order details:

  • Please note the number of exhibitor passes already included in your stand registration. This can be found in your confirmation of order.
  • As the main exhibitor, you can order one exhibitor pass including admission to the bdo Congress as part of your allotted amount of complimentary exhibitor passes.
  • The sum of the complimentary passes (Exhibitor pass incl. Congress pass + Exhibitor pass) must not exceed your allotted amount. If you have questions regarding your allotment please don´t hesitate to contact us: by email or by phone
  • Additional exhibitor passes can be ordered in the exhibitor ticket shop for 40.00 EUR incl. VAT.
  • Congress tickets can be bought to exhibitors conditions. These can be purchased online and not at the box office.